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5 Reasons Why You Should Assess Your Bots with an RPA Estate Scan

3 min read
Feb 19, 2024 9:00:00 AM

Organizations are coming to an important juncture in their RPA journeys. Having reached a level of adoption where they’re realizing promising and viable returns, the name of the game appears to be optimization, continuous improvement, and cost reduction.

While those objectives are promising, organizations struggle with how to achieve them. The intent is great, but the road to optimizing, improving, and reducing the costs of RPA estates can be rocky.


RPA Estate Scans are one of those technologies that can help RPA leaders realize their pressing mandates. This article presents the 5 reasons organizations should perform an RPA estate scan to reduce their automation costs and optimize their bot portfolios.


The 5 Benefits of Performing an RPA Estate Scan


#1 – Understand What You Have in Your RPA Estate 


One of the biggest challenges RPA programs face is that they don’t have complete oversight on what they have within their RPA estates. There are several reasons that have led to this pain point.


In most cases, RPA was implemented by third parties such as professional services organizations, consultants, or service integrators. Documentation wasn’t prioritized and as soon as the project and engagement ended, that information was lost. Employee turnover has also led to automation knowledge being lost. Mergers and acquisitions have provided another layer of complexity complicating automation visibility and understanding.


An RPA Estate Scan can uncover what you have in your bot portfolio, so you know exactly where you stand. Most importantly, it also enables you to identify what can be optimized and the waste that can be eliminated to reduce costs and maximize automation returns.

#2 – Eliminate Underperforming Automations

Because RPA programs have lost total visibility on their estates, they are unaware of the automations that aren’t delivering real value. This can include under-used automated processes that are still incurring costs in the form of licenses or low-quality automations that continually experience errors and outages, needing expensive and continual maintenance and support.


An RPA Estate Scan helps automation leaders identify these costly bots and remove them so resources aren’t being wasted.


#3 – Remove Redundancies and Waste 

Beyond uncovering underperforming automations, an RPA Estate Scan enables RPA leaders to pinpoint where they might have redundant or wasteful automations.


For example, one client that Blueprint helped migrate to Microsoft Power Automate was able to decommission 30 automations after performing an RPA Estate Scan as part of the migration process. Retiring 30 automations out of a previous RPA estate totalling 100 automations delivers significant savings.


Learn More: Major Oil and Gas Technology Provider Migrates Entire RPA Estate to Microsoft Power Automate with Blueprint in 3 Months, Realizing Massive Savings in Migration Costs, Licensing Fees, and Infrastructure Expenses

Another client saved a staggering $5 million after performing an RPA Estate Scan and retiring roughly 600 bots.


Learn More: Large Global Telecom Provider Saves over $5 Million by Analyzing & Modernizing Automated Processes through Blueprint

That’s all to say the possibility of massive savings can be found within your RPA estate, if you know where to look. All that’s missing is assessing your RPA estate to access them.


#4 – Discover the Effort Needed to Switch RPA Platforms 

RPA Estate Scans are the first step in any RPA migration process. The reason is simple—RPA Estate Scans help you answer these essential questions: 


  • How long will my RPA migration take?

  • How much will it cost?

  • What resources will I need?

  • What are the business dependencies?

  • What are the infrastructure dependencies?


The answers to those questions ensure your RPA migration follows a strategic, predictable, and accelerated path towards success. Bottlenecks and unforeseen, costly delays are avoided. You know how much effort is required and how long the project will take so that you stay within both your budget and defined timeline.


"With Blueprint's RPA Estate Scan, we migrated 200,000 actions in 3 months instead of the original estimate of 2 years before we found Blueprint. We also decommissioned 31 out of 100 automations based on the statistics and data Blueprint delivered and reduced our total cost of ownership by 40% when Blueprint helped us migrate to Microsoft Power Automate."

Digital Enablement Manager, Major Oil & Gas Technology Provider


#5 – Reduce Your RPA Costs 

From understanding your RPA estate, to removing poor automations and waste, and providing the critical information needed to complete RPA migrations successfully, ultimately, RPA Estate Scans help organizations reduce their RPA costs.


Beyond any other benefit or reason, significantly reducing automation’s total cost of ownership should be as good a reason as any to complete an RPA Estate Scan.


Want to learn more? Click the link below for a free consultation on RPA Estate Scans and discover how they can help you achieve your critical automation objectives like cost reduction.

Blueprint RPA Estate Scan